Accommodation

ACCOMMODATION: ICISE is situated by the sea, just outside the town of Quy Nhon. Participants will stay at the 4-star Seagull Hotel, located directly on the beach in Quy Nhon City. The hotel is approximately a 10-minute drive or a one-hour walk from ICISE.

The registration fee includes: breakfast, coffee break, lunch, gala dinner at the Centre during the working day, and accommodation in shared rooms for students, or a single room for PIs. Daily transportation between the hotel and ICISE will be provided.

MEALS: Breakfast is served at the hotel, and coffee break and lunch is provided at the Centre on working days. Participants with special dietary requirements are kindly requested to specify their preferences during registration. For dinner, Quy Nhon offers a wide selection of restaurants with excellent cuisine at reasonable prices.

Logistics

TRAVEL: The most convenient way to reach Quy Nhon is by air from Hanoi or Ho Chi Minh City, with several daily flights available between these cities and Quy Nhon.

Coaches will be arranged to transport participants from Quy Nhon Airport to the hotel on Sunday, June 29th, and from the hotel to the airport on Saturday, July 5th. To benefit from this service, participants are kindly requested to communicate their flight numbers to the Summer School management in advance.

DAILY SHUTTLE: Buses will be arranged to transfer all participants from Hotel to ICISE and vice versa during the school!

Visa formalities

Important: Please make sure that your passport validity is at least six month after your return date (this may be contradictory with other rules, but this was imposed recently - last year - to a participant of another conference).

You should apply for a visa at least 10 days in advance to ensure it is issued on time, even though it usually takes only 3 working days to process. However, the visa issuance system in Vietnam can sometimes be overloaded due to conferences held during peak periods in the country.

Visa exemptions

All participants who do not have a Vietnamese passport require a visa to enter Viet Nam. Certain countries listed below are subject to a visa exemption for a select number of days (subject to change by the government):

  • Citizens from Chile and Panama for visits of 90 days at maximum
  • Citizens of Cambodia, Indonesia, Kyrgyzstan, Laos, Malaysia, Philippines, Singapore and Thailand for visits of 30 days at maximum.
  • Citizens of Russia for visits of 15 days at maximum.
  • Citizens of Belarus, Denmark, Finland, France, Germany, Italy, Japan, Norway, South Korea, Spain, Sweden, and the United Kingdom for visits of 45 days at maximum.
  • Citizens from Brunei and Myanmar for visits of 14 days at maximum.

Diplomatic passports

Participants with diplomatic passports from certain countries listed below are also subject to a visa exemption for a select number of days (subject to change by the government):

  • Holders of diplomatic passports from Algeria, Armenia, Bolivia, Botswana, Czech Republic, Egypt, Hungary, India, Iraq, Israel, Mexico, Moldova, Morocco, Peru, Seychelles, Switzerland, Ukraine, United Arab Emirates and Uruguay for visits of 90 days at maximum.
  • Holders of diplomatic passports from China and Romania for visits of 30 days at maximum.

Participants should ensure their passport is valid for at least 6 months following their date of arrival in Viet Nam and includes at least two blank pages.

E-Visas

From 2025, citizens from all countries can apply for 90 days E-Visas via the following link:

https://evisa.gov.vn/

Processing time is between 3-4 working days and the visa costs US$ 25.

The E-visa requirements include:

  • A passport with six months’ validity
  • A photo in .jpg format of the full passport data page
  • A passport photo in .jpg format (4x6, white background, without glasses)
  • A valid international credit or debit card
  • An email address for support purposes
  • A temporary address within Vietnam
  • The dates of entry and exit into Viet Nam and the entry and exit points/airports

All participants are advised to use the official website to obtain an E-Visa for Vietnam: https://evisa.gov.vn/. When applying for the visa, please indicate the purpose of your visit as "conference/summit." If this option is not available, select "other" and specify "conference/summit."
Participants are responsible for ensuring the correct purpose is selected, as inaccuracies may affect their stay and activities in Vietnam.

After 3 days, participants can check their visa status and download the visa which they will need to bring to the airport to enter Viet Nam at the following link:https://evisa.xuatnhapcanh.gov.vn/tra-cuu-thi-thuc

If participants cannot obtain an E-Visa, they are kindly requested to contact us at rencontres.vietnam@gmail.com

Travel

Coaches will be arranged to transport participants from Quy Nhon Airport to the hotel on Sunday, June 30th, and from the hotel to the airport on Saturday, July 5th. To benefit from this service, participants are kindly requested to communicate their flight numbers to the Summer School management in advance.

There are two main international airports in Vietnam : Hanoi (Noi Bai airport : HAN) and Ho Chi Minh (Tan Son Nhut airport : SGN).

To take a flight to Quy Nhon, Binh Dinh, you need to find a ticket to Phu Cat airport (UIH).

As there more flights from Ho Chi Minh to Quy nhon, it is more convenient to fly from foreign countries to Ho Chi Minh than to Hanoi.

Below is an indicative flight schedule. Please check before reservation.

Thursday September 24th, 2024

From Ho Chi Minh
SGN		 To Quy Nhon
UIH		 Flight number
06:50 08:00 Vietjet Air - VJ380
07:05 08:15 Vietnam Airline - VN1392
15:05 16:20 Vietnam Airline - VN1396
15:15 16:30 Vietnam Airline - VN1394
15:55 17:10 Bamboo Airway - QH1122
18:25 19:35 Vietjet Air - VJ382

From Hanoi
HAN		 To Quy Nhon
UIH		 Flight number
06:05 07:40 Vietjet Air - VJ435
08:45 10:25 Bamboo Airway - QH1213
11:00 12:45 Vietnam Airline - VN1623
12:55 14:30 Vietjet Air - VJ433