Advanced Summer School in Quantum Field Theory and Quantum Gravity
June 8-21, 2025, Quy Nhon, Vietnam

Practical Information

• Facilities
• Accommodation
• Visa formalities
• Airport transfers

Facilities

The following equipment will be available:

• black board
• video projector for computer presentations
• internet access will be available at the conference site.
  A wireless hub is installed and covers the whole conference building
• several small workspaces are scattered throughout the tropical garden.

Social Events

• Welcome cocktail on Sunday August 17th at 19:00.
• Excursion on Wednesday August 20th afternoon.
• Conference dinner on Thursday August 21st in the evening.
• Several post-conference Tours will be proposed for participants: a feeling of these can be seen on Tours page.

All participants and their families are invited to regularly scheduled events.
Please note that if you and/or a guest wish to organize a special tour, a tour operator at the hotel can help you.

Registration Informations

If you wish to participate in the conference, you should register as soon as possible using the on-line registration form(this link will redirect to Rencontres du Vietnam's website)

The deadline for registration and hotel reservation is June 06th, 2025.

The conference fee will be

Date of payment	Until May 23rd , 2025	After May 23rd , 2025
Participant	380 USD	450 USD
Accompanying member	130 USD	150 USD

The registration fee includes:

• Pick-up service from/to Quy Nhon Airport on Sunday July 6 and Saturday July 12
• Social activities and Banquet
• Conference organization

Payment can be made either

• on line (the preferred method) - in that case, follow this link
• or by cash at the conference site
• by interbank transfer; in that case please send a email requesting the bank details to: Ms. Thao Do: rencontres.vietnam@gmail.com

The transfer should yhen indicate clearly your name to identify the payee. Please inform the conference secretariat by fax or email that the transfer has been done. You should obtain proof of payment and hand it to the conference secretariat at the conference site. It will take at least four (4) weeks for our account to be credited, so please have the transfer made before June 6th, 2025.

Hotel Reservation

ICISE is situated by the sea, just outside the town of Quy Nhon. Participants will stay at the 4-star Seagull Hotel, located directly on the beach in Quy Nhon city. The hotel is approximately a 10-minute drive or a one-hour walk from ICISE.

The registration fee includes breakfast, lunch at the Institute, and accommodation in shared rooms. Single rooms are available for an additional cost. Daily transportation between the hotel and ICISE will be provided.

MEALS: Breakfast is served at the hotel, and lunch is provided at the ICISE on working days. Participants with special dietary requirements are kindly requested to specify their preferences during registration. For dinner, Quy Nhon offers a wide selection of restaurants with excellent cuisine at reasonable prices.

Hotel reservation is included in the registration form

Payment for board and lodging should be done online with Vietnamese currency VND : this link.

Important Note:

Hotel reservations are made for the whole duration of the meeting, i.e. from Sunday noon, July 6th to Saturday noon July 12th. Please note that the total cost of the meeting cannot be reduced even in case of partial attendance.

If you intend to arrive before Sunday July 6th or leave after Saturday July 12th, please let us know in advance so that we can try to make the appropriate hotel reservation for you: contact rencontres.vietnam@gmail.com

Please note also that if you arrive before midday and wish your room to be made available immediately, you will be charged for an extra day. You must inform us so that the hotel can prepare your room in advance.

Visa formalities

Important: Please make sure that your passport validity is at least six month after your return date (this may be contradictory with other rules, but this was imposed recently - last year - to a participant of another conference).

You should apply for a visa at least 10 days in advance to ensure it is issued on time, even though it usually takes only 3 working days to process. However, the visa issuance system in Vietnam can sometimes be overloaded due to conferences held during peak periods in the country.

Visa exemptions

All participants who do not have a Vietnamese passport require a visa to enter Viet Nam. Certain countries listed below are subject to a visa exemption for a select number of days (subject to change by the government):

• Citizens from Chile and Panama for visits of 90 days at maximum
• Citizens of Cambodia, Indonesia, Kyrgyzstan, Laos, Malaysia, Philippines, Singapore and Thailand for visits of 30 days at maximum.
• Citizens of Russia for visits of 15 days at maximum.
• Citizens of Belarus, Denmark, Finland, France, Germany, Italy, Japan, Norway, South Korea, Spain, Sweden, and the United Kingdom for visits of 45 days at maximum.
• Citizens from Brunei and Myanmar for visits of 14 days at maximum.

Diplomatic passports

Participants with diplomatic passports from certain countries listed below are also subject to a visa exemption for a select number of days (subject to change by the government):

• Holders of diplomatic passports from Algeria, Armenia, Bolivia, Botswana, Czech Republic, Egypt, Hungary, India, Iraq, Israel, Mexico, Moldova, Morocco, Peru, Seychelles, Switzerland, Ukraine, United Arab Emirates and Uruguay for visits of 90 days at maximum.
• Holders of diplomatic passports from China and Romania for visits of 30 days at maximum.

Participants should ensure their passport is valid for at least 6 months following their date of arrival in Viet Nam and includes at least two blank pages.

More information is available on the official website:

E-Visas

From 2025, citizens from all countries can apply for 90 days E-Visas via the following link:

https://evisa.xuatnhapcanh.gov.vn/web/guest/khai-thi-thuc-dien-tu/cap-thi-thuc-dien-tu
or https://dichvucong.bocongan.gov.vn/bocongan/bothutuc/tthc?matt=26276

Processing time is between 3-4 working days and the visa costs US$ 25.

The E-visa requirements include:

• A passport with six months’ validity
• A photo in .jpg format of the full passport data page
• A passport photo in .jpg format (4x6, white background, without glasses)
• A valid international credit or debit card
• An email address for support purposes
• A temporary address within Vietnam
• The dates of entry and exit into Viet Nam and the entry and exit points/airports

When applying for an E-visa, participants should list the International Centre for Interdisciplinary Science and Education (ICISE) and the address: 07 Science Avenue, Ghenh Rang, Quy Nhon, Binh Dinh, Vietnam as the hosting organisation.

After 3 days, participants can check their visa status and download the approval form which they will need to bring to the airport to enter Viet Nam at the following link:https://evisa.xuatnhapcanh.gov.vn/tra-cuu-thi-thuc

Once participants have received their visa approval letter, they can collect their visa upon arrival in an international airport in Viet Nam (Ho Chi Minh City or Hanoi) before proceeding to their flight to Quy Nhon.

If participants cannot obtain an E-Visa, they are kindly requested to contact us at rencontres.vietnam@gmail.com

Airport transfers

There are two main international airports in Vietnam : Hanoi (Noi Bai airport : HAN) and Ho Chi Minh (Tan Son Nhut airport : SGN).

To take a flight to Quy Nhon, Binh Dinh, you need to find a ticket to Phu Cat airport (UIH).

As there more flights from Ho Chi Minh to Quy nhon, it is more convenient to fly from foreign countries to Ho Chi Minh than to Hanoi.

Coaches will be arranged to transport participants from Quy Nhon Airport to the hotel on Sunday, June 8th, and from the hotel to the airport on Saturday, June 21st. To benefit from this service, participants are kindly requested to provide their flight numbers to the form below.

Submit your flight here

Below is an indicative flight schedule. Please check before reservation.

Sunday June 8th, 2025

From Ho Chi Minh SGN	To Quy Nhon UIH	Flight number
05:50	07:15	Vietjet Air - VJ1380
06:00	07:10	Vietnam Airline - VN1392
07:15	08:30	Bamboo Airway - QH1122
10:05	11:15	Vietjet Air - VJ1382
13:50	15:00	Vietnam Airline - VN1394
18:00	19:10	Vietjet Air - VJ1384

From Hanoi HAN	To Quy Nhon UIH	Flight number
06:10	07:45	Vietjet Air - VJ1439
07:10	08:45	Vietjet Air - VJ1433
09:45	11:25	Bamboo Airway - QH1215
10:05	11:50	Vietnam Airline - VN7621
11:20	12:55	Vietnam Airline - VN1623
11:30	13:05	Vietjet Air - VJ435
13:10	14:45	Vietjet Air - VJ1435
17:20	18:55	Vietjet Air - VJ431

Saturday June 21th, 2025

From Quy Nhon UIH	To Ho Chi Minh SGN	Flight number
07:40	08:45	Vietjet Air - VJ1381
07:45	09:50	Vietnam Airline - VN7621
09:00	10:15	Bamboo Airway - QH1123
11:40	12:45	Vietjet Air - VJ1383
15:35	16:50	Vietnam Airline - VN1395
19:40	20:50	Vietjet Air - VJ1385

From Quy Nhon UIH	To Hanoi HAN	Flight number
08:15	09:50	Vietjet Air - VJ1438
09:20	10:55	Vietjet Air - VJ434
10:25	12:05	Bamboo Airway - QH1214
12:25	14:00	Vietnam Airline - VN7620
13:30	15:05	Vietnam Airline - VN1622
13:40	15:15	Vietjet Air - VJ436
15:10	16:50	Vietnam Airline - VN1436
19:20	20:55	Vietjet Air - VJ432