Conference Facilities

The following equipment will be available:

  • High-resolution LED screen/video projector.
  • Internet access will be available at the conference site.
    A wireless hub is installed and covers the whole conference building

Visa formalities

Important: Please make sure that your passport validity is at least six month after your return date (this may be contradictory with other rules, but this was imposed recently - last year - to a participant of another conference).

You should apply for a visa at least 10 days in advance to ensure it is issued on time, even though it usually takes only 3 working days to process. However, the visa issuance system in Vietnam can sometimes be overloaded due to conferences held during peak periods in the country.

Visa exemptions

All participants who do not have a Vietnamese passport require a visa to enter Viet Nam. Certain countries listed below are subject to a visa exemption for a select number of days (subject to change by the government):

  • Citizens from Chile and Panama for visits of 90 days at maximum
  • Citizens of Cambodia, Indonesia, Kyrgyzstan, Laos, Malaysia, Philippines, Singapore and Thailand for visits of 30 days at maximum.
  • Citizens of Russia for visits of 15 days at maximum.
  • Citizens of Belarus, Denmark, Finland, France, Germany, Italy, Japan, Norway, South Korea, Spain, Sweden, and the United Kingdom for visits of 45 days at maximum.
  • Citizens from Brunei and Myanmar for visits of 14 days at maximum.

Diplomatic passports

Participants with diplomatic passports from certain countries listed below are also subject to a visa exemption for a select number of days (subject to change by the government):

  • Holders of diplomatic passports from Algeria, Armenia, Bolivia, Botswana, Czech Republic, Egypt, Hungary, India, Iraq, Israel, Mexico, Moldova, Morocco, Peru, Seychelles, Switzerland, Ukraine, United Arab Emirates and Uruguay for visits of 90 days at maximum.
  • Holders of diplomatic passports from China and Romania for visits of 30 days at maximum.

Participants should ensure their passport is valid for at least 6 months following their date of arrival in Viet Nam and includes at least two blank pages.

E-Visas

From 2025, citizens from all countries can apply for 90 days E-Visas via the following link:

https://evisa.gov.vn/

Processing time is between 3-4 working days and the visa costs US$ 25.

The E-visa requirements include:

  • A passport with six months’ validity
  • A photo in .jpg format of the full passport data page
  • A passport photo in .jpg format (4x6, white background, without glasses)
  • A valid international credit or debit card
  • An email address for support purposes
  • A temporary address within Vietnam
  • The dates of entry and exit into Viet Nam and the entry and exit points/airports

All participants are advised to use the official website to obtain an E-Visa for Vietnam: https://evisa.gov.vn/. When applying for the visa, please select the option Working or Business in the Purpose of entry box. If this option is not available, select "other" and specify "conference/summit."

In compliance with the regulations set by the Government of Vietnam, delegates attending the conference (excluding accompanying persons) are requested to not select 'Tourist' as the purpose of entry. Choosing 'Work' or 'Business' for your visa purpose will not affect your travel plans in Vietnam before or after the conference.
Participants are responsible for ensuring the correct purpose is selected, as inaccuracies may affect their stay and activities in Vietnam.

After 3 days, participants can check their visa status and download the visa which they will need to bring to the airport to enter Viet Nam at the following link:https://evisa.xuatnhapcanh.gov.vn/tra-cuu-thi-thuc

If participants cannot obtain an E-Visa, they are kindly requested to contact us at rencontres.vietnam@gmail.com

Financial Support

The Organizing Committee may consider providing a limited number of financial support awards for undergraduate students, master’s students, PhD candidates, and postdoctoral researchers. The support will be granted in the form of a conference fee waiver.

Please note that this support only covers the conference registration fee — travel, accommodation, and meal expenses must be arranged by the participants themselves.

Applicants who wish to request financial support are kindly invited to fill out the following form: [Grant].

The results of the selected applications will be announced to the registered participants.