Vietnam Flavour Physics Conference 2025
August 17 - 23, 2025
ICISE, Quy Nhon, Vietnam

Practical Information

• Conference Schedule
• Conference Facilities
• Social Events
• Visa formalities
• Airport transfers

Conference Schedule

Registration will start on Sunday August 17th in the afternoon.

The opening session is scheduled to take place on Monday August 18th at 8:30;

The conference will end on Saturday August 23rd in the morning

Session hours are 8:30 - 12:00 and 13:30 - 16:30

Sessions of the conference will be held in the ICISE conference Center.

Conference Facilities

The following equipment will be available:

• video projector for computer presentations
• internet access will be available at the conference site.
  A wireless hub is installed and covers the whole conference building

Social Events

• Welcome cocktail on Sunday August 17th at 19:00.
• Excursion on Wednesday August 20th afternoon.
• Conference dinner on Thursday August 21st in the evening.
• Several post-conference Tours will be proposed for participants: a feeling of these can be seen on Tours page.

All participants and their families are invited to regularly scheduled events.
Please note that if you and/or a guest wish to organize a special tour, a tour operator at the hotel can help you.

Registration Informations

If you wish to participate in the conference, you should register as soon as possible using the on-line registration form(this link will redirect to Rencontres du Vietnam's website)

The deadline for registration and hotel reservation is June 06th, 2025.

The conference fee will be

Date of payment	Until May 23rd , 2025	After May 23rd , 2025
Participant	380 USD	450 USD
Accompanying member	130 USD	150 USD

The registration fee includes:

• Pick-up service from/to Quy Nhon Airport on Sunday July 6 and Saturday July 12
• Social activities and Banquet
• Conference organization

Payment can be made either

• on line (the preferred method) - in that case, follow this link
• or by cash at the conference site
• by interbank transfer; in that case please send a email requesting the bank details to: Ms. Thao Do: rencontres.vietnam@gmail.com

The transfer should yhen indicate clearly your name to identify the payee. Please inform the conference secretariat by fax or email that the transfer has been done. You should obtain proof of payment and hand it to the conference secretariat at the conference site. It will take at least four (4) weeks for our account to be credited, so please have the transfer made before June 6th, 2025.

Hotel Reservation

We can offer two possibilities of accommodation in a four star hotel : the Seagull Hotel and the ANYA Hotel.
Accomodation is guaranteed if your registration is made before June 06th.

All sessions will be held in the ICISE conference center, 10 minutes taxi (or one hour walk) away from the hotels. (you can visualise it on this map). Daily bus transfer (morning and end afternoon) will be provided by the conference organization.

Participants will be expected to arrive on Sunday July 6th, and will leave on Saturday July 12th afternoon.

Breakfast will be served in the hotels for all participants. Lunch and dinner will be served at ICISE (with few exceptions at a downtown restaurant). The cost per person (full board for 6 days) are : (2024 prices, to be updated)

Price 6 nights: from Sunday July 6th to Saturday July 12th	Single room (one person)	Double room for 2 person	Twin sharing room (each person)
Seagull Hotel	525 USD	720 USD	360 USD
Cost per additional day (Seagull Hotel)	90 USD	130 USD
ANYA Hotel (4star)	555 USD	750 USD	375 USD
Cost per additional day (ANYA Hotel)	95 USD	140 USD

Hotel reservation is included in the registration form

Payment for board and lodging should be done online with Vietnamese currency VND : this link.

Important Note:

Hotel reservations are made for the whole duration of the meeting, i.e. from Sunday noon, July 6th to Saturday noon July 12th. Please note that the total cost of the meeting cannot be reduced even in case of partial attendance.

If you intend to arrive before Sunday July 6th or leave after Saturday July 12th, please let us know in advance so that we can try to make the appropriate hotel reservation for you: contact rencontres.vietnam@gmail.com

Please note also that if you arrive before midday and wish your room to be made available immediately, you will be charged for an extra day. You must inform us so that the hotel can prepare your room in advance.

Visa formalities

Important: Please make sure that your passport validity is at least six month after your return date (this may be contradictory with other rules, but this was imposed recently - last year - to a participant of another conference).

You should apply for a visa at least 10 days in advance to ensure it is issued on time, even though it usually takes only 3 working days to process. However, the visa issuance system in Vietnam can sometimes be overloaded due to conferences held during peak periods in the country.

Visa exemptions

All participants who do not have a Vietnamese passport require a visa to enter Viet Nam. Certain countries listed below are subject to a visa exemption for a select number of days (subject to change by the government):

• Citizens from Chile and Panama for visits of 90 days at maximum
• Citizens of Cambodia, Indonesia, Kyrgyzstan, Laos, Malaysia, Philippines, Singapore and Thailand for visits of 30 days at maximum.
• Citizens of Russia for visits of 15 days at maximum.
• Citizens of Belarus, Denmark, Finland, France, Germany, Italy, Japan, Norway, South Korea, Spain, Sweden, and the United Kingdom for visits of 45 days at maximum.
• Citizens from Brunei and Myanmar for visits of 14 days at maximum.

Diplomatic passports

Participants with diplomatic passports from certain countries listed below are also subject to a visa exemption for a select number of days (subject to change by the government):

• Holders of diplomatic passports from Algeria, Armenia, Bolivia, Botswana, Czech Republic, Egypt, Hungary, India, Iraq, Israel, Mexico, Moldova, Morocco, Peru, Seychelles, Switzerland, Ukraine, United Arab Emirates and Uruguay for visits of 90 days at maximum.
• Holders of diplomatic passports from China and Romania for visits of 30 days at maximum.

Participants should ensure their passport is valid for at least 6 months following their date of arrival in Viet Nam and includes at least two blank pages.

E-Visas

From 2025, citizens from all countries can apply for 90 days E-Visas via the following link:

https://evisa.gov.vn/

Processing time is between 3-4 working days and the visa costs US$ 25.

The E-visa requirements include:

• A passport with six months’ validity
• A photo in .jpg format of the full passport data page
• A passport photo in .jpg format (4x6, white background, without glasses)
• A valid international credit or debit card
• An email address for support purposes
• A temporary address within Vietnam
• The dates of entry and exit into Viet Nam and the entry and exit points/airports

All participants are advised to use the official website to obtain an E-Visa for Vietnam: https://evisa.gov.vn/. When applying for the visa, please indicate the purpose of your visit as "conference/summit." If this option is not available, select "other" and specify "conference/summit."
Participants are responsible for ensuring the correct purpose is selected, as inaccuracies may affect their stay and activities in Vietnam.

After 3 days, participants can check their visa status and download the visa which they will need to bring to the airport to enter Viet Nam at the following link:https://evisa.xuatnhapcanh.gov.vn/tra-cuu-thi-thuc

If participants cannot obtain an E-Visa, they are kindly requested to contact us at rencontres.vietnam@gmail.com

Airport transfers

There are two main international airports in Vietnam : Hanoi (Noi Bai airport : HAN) and Ho Chi Minh (Tan Son Nhut airport : SGN).

To take a flight to Quy Nhon, Binh Dinh, you need to find a ticket to Phu Cat airport (UIH).

As there more flights from Ho Chi Minh to Quy nhon, it is more convenient to fly from foreign countries to Ho Chi Minh than to Hanoi.

Submit your flight here

Below is an indicative flight schedule. Please check before reservation.

Sunday August 17th, 2025

From Ho Chi Minh SGN	To Quy Nhon UIH	Flight number
06:50	08:00	Vietjet Air - VJ380
07:05	08:15	Vietnam Airline - VN1392
13:50	15:00	Vietjet Air - VJ382
14:30	15:40	Vietnam Airline - VN1394
18:35	19:45	Vietjet Air - VJ384

From Hanoi HAN	To Quy Nhon UIH	Flight number
06:05	07:40	Vietjet Air - VJ435
11:00	13:10	Vietnam Airline - VN1623
15:05	16:40	Vietjet Air - VJ431

Saturday August 23th, 2025

From Quy Nhon UIH	To Ho Chi Minh SGN	Flight number
08:25	09:30	Vietjet Air - VJ381
08:55	10:10	Vietnam Airline - VN1393
15:25	16:30	Vietjet Air - VJ383
16:20	17:35	Vietnam Airline - VN1395
20:10	21:15	Vietjet Air - VJ385

From Quy Nhon UIH	To Hanoi HAN	Flight number
08:05	09:45	Vietjet Air - VJ436
13:50	15:25	Vietnam Airline - VN1622
17:05	18:45	Vietjet Air - VJ432